Five Ways to Maximize Your Condo Board Meetings | Experienced Property Management Company in the GTA

Managing a condominium is a rewarding endeavour; you establish close relationships with residents, ensure that your building is maintained and up to cleaning standards, and improve the quality of life for all tenants. 

However, depending on the size of your building, some tasks prove to be overwhelming and require the help of a trusted property management company in the GTA. Mareka PM is one of the most friendly and knowledgeable rental property management companies in Toronto that can help you streamline your building’s operations. 

One of the most efficient ways to put the residents’ interests and maintain a successful condominium is through important board meetings involving trusted board members. We can help you maximize your condo board meetings and solidify building operations. Let’s take a look at the 5 ways that you can improve your meetings with our property management services.

What is the Role of the Condo Board?

The priority for any condo board meeting is to keep the owner’s and renter’s interests in mind. So what exactly does that include?

• Making all decisions regarding condominium maintenance upkeep
• Potential long-term projects that will positively impact the residents of the building
• Communicating in detail the available finances that can benefit plans and projects
• Following the Ontario Condo Act, which states that all members of the board act honestly and with the best interests of the condominium residents
• Representing the interests and concerns of current residents and relay the messages in the meeting
• Promoting safety, security and welfare of all residents

5 Ways to Make Your Condo Board Meeting More Productive

• Stick to proper board meeting procedures

Following standard protocols, such as providing ample notice of the meeting time, creating a detailed agenda outlining topics that must be addressed, calling the meeting to order, requiring a quorum, and voting on motions. By abiding by the regulatory rules, you’re ensuring that the board meeting is off to a successful start and encourages open discussions.

• Remain focused on your agenda

It’s vital to stick to the list of topics that need to be addressed. 

While it’s easy to get sidetracked on different subject matters, addressing the exact topics written down will keep the meeting flowing. In order to maximize the efficiency of your units, you need to be able to resolve the issues at hand, and writing an agenda will help bring fruition to continuous challenges. We can help you redirect any off-topic discussions that stray away from the central topics that need to be addressed.

• Remain neutral during heated arguments

Board members will have differing opinions on how to improve the building – that is unavoidable. 

However, at Mareka PM, we see this as a positive aspect that can conjoin numerous beneficial methods into maximizing the efficiency of every single unit. We can help you defuse a heated situation in circumstances where high emotions are resolved, and help you avoid taking sides. After all, proper decisions are only progressed in times of calmness and clarity.

• Establish responsibilities

Ensure that after the board meeting, the board members are confident in their established actions for the month, what the next steps are, and what needs to be done. Additionally, encourage any questions and queries to ensure that no issue has been overlooked. 

• Don’t engage in time-draining topics

Board meetings run anywhere from 60 minutes to 120 minutes, allowing for intricate discussions of every item on the agenda.

At times, an issue that is written on the agenda can evoke passionate arguments between board members that can go off tangents and snip away at the time for other crucial matters. These off-topic discussions also elongate the runtime of the meeting, sometimes with no viable solution. Avoid this issue by strategically assigning responsibilities for each issue on the agenda and remind board members that all discussions are being recorded.

Maximize Your Property Value and Increase Tenant Satisfaction with Our Trusted Property Management Company in the GTA

Our wealth of experience in property management allows condo owners and landlords to maximize their property while providing superior service to all residents.

To get started, speak with one of our experienced property professionals!